2019 ITS Texas Annual Meeting – Event Management & Planning

November 13-15, 2019

The Omni Mandalay Hotel at Las Colinas
221 East Las Colinas Boulevard
Irving, Texas 75039
(972) 556-0800

Please be sure to make your hotel reservations now with the Omni Mandalay Hotel.

If you need to call the hotel or Omni reservations, don’t forget to mention that you are with the 2019 ITS Texas Annual Meeting to book at the conference rate.

Early registration is available until Friday, October 11, 2019 at 5:00 p.m. CST.

We are preparing for the 2019 ITS Texas Annual Meeting in Las Colinas. Clear your schedules, register for the conference, reserve a room at the conference hotel, and make your plans to attend. Join us for the first time, or perhaps come join us again for this spectacular conference. The ITS Texas board received positive response to the Houston Topgolf event in 2017, and is pleased to announce that the 2019 ITS Texas Annual Meeting will include the option to attend the golf event at Topgolf Dallas. The ITS Texas board is also hard at work planning fascinating conference session topics. Come join us for a great educational forum at the Omni Mandalay Hotel. Experience all that our amazing vendors have to offer, learn from the conference materials that are being developed to make this conference the best one yet, and come network with your friends and colleagues. Please visit the 2019 ITS Texas Annual Meeting web page for more information on the conference.

Schedule at a Glance

Wednesday, November 13
8:30 am – 5:00 pm	Registration
8:30 am – 5:00 pm	2019 Pre-Conference Training — “Improving Highway Safety with ITS;” and updates on statewide Transportation Systems Management and Operations (TSMO) activities, and introduction to the Texas Connected and Autonomous Vehicle (CAV) Task Force
10:00 am – 5:00 pm	Exhibitor Setup
5:30 pm – 5:45 pm	Meet in lobby to carpool to Top Golf Dallas (approximately 45 minute drive). No shuttle is available; early coordination of carpooling is recommended.
6:30 pm – 9:30 pm	ITS Texas Top Golf Dallas Event with dinner served at 7:00 pm
Thursday, November 14
7:30 am – 5:30 pm	Registration
7:30 am – 8:30 am	Breakfast with Exhibitors (Additional Vendor Setup)
8:30 am – 10:00 am	Opening Session
7:30 am – 8:00 pm	Exhibit Hall Open
10:00 am – 10:30 am	Break with Exhibitors
10:30 am – 12:00 noon	Technical Sessions 2A and 2B
12:00 noon – 1:30 pm	Kick-off Luncheon
1:30 pm – 3:00 pm	Technical Sessions 3A and 3B
3:00 pm – 3:30 pm	Break with Exhibitors
3:30 pm – 5:00 pm	Technical Sessions 4A and 4B
5:00 pm – 8:00 pm	Vendor Reception
Friday, November 15
7:30 am – 12:00 noon	Registration
7:30 am – 8:30 am	Breakfast with Exhibitors
7:30 am – 10:30 am	Exhibit Hall Open
8:30 am – 10:00 am	Technical Sessions 5A and 5B
10:00 am – 10:30 am	Break with Exhibitors
10:30 am – 12:00 noon	Technical Sessions 6A and 6B
12:00 noon – 1:30 pm	Business and Awards Luncheon

Additional Events

Topgolf Scholarship Event

ITS Texas is pleased to announce that our annual scholarship event will be a twist on the traditional golf tournament. After all the positive feedback on the Topgolf Event at the 2017 ITS Texas Annual Meeting, we are pleased to announce another event at Topgolf for a scholarship fundraiser and social event on the evening of Wednesday, November 13 (rain or shine – hot or cold, this is golf in comfort with a roof and climate control).

Activities start at 6:30 pm with registration and warm up. At 7:00 pm a full fajita dinner will be served on the Tee Line. Dinner includes beef and chicken fajitas, cilantro rice, chipotle braised black beans, tortillas, and all the fixings. Bottomless soda, iced tea, coffee and water are included with your meal.

At 7:15 pm the tournament begins with a shotgun start consisting of two games. Teams of three players will compete in the tournament for about an hour and a half, but two hours of continuous play is included for everyone participating. We’ll follow up with a 19th hole awards ceremony featuring team awards, closest to the pin and longest drive awards.

The fee is $100.00 per participant. Two drink tickets will be provided to each participant for wine, beer or mixed drinks.

Sponsorships for this scholarship fundraising event are available; we welcome sponsorships from our ITS Vendor Group and from our member firms. Proceeds go to scholarships for graduate students in Texas universities preparing for dedicated careers in the ITS field. ITS Texas awards an average of over $5000 each year in scholarships to deserving graduate students enrolled in an ITS related curriculum at a Texas university. Your participation in the annual meeting and your generous sponsorship of events like this allow us to sustain this tradition.

Training

Audience: Transportation operations/traffic engineers or managers, public or private who want a better understanding of Improving Highway Safety with ITS, and additional topics.

The ITS Texas Board of Directors is pleased to announce that our training in conjunction with the Annual Meeting is “Improving Highway Safety with ITS.” ITS America developed the course with several experienced industry professionals; as the time nears we will know which ones will be leading our class.

This 4-hour course is an introduction to ITS-based strategies and tools available for improving highway safety and is divided into six lessons, each intended to introduce or illustrate concepts relating to the development and deployment of ITS strategies to address safety issues. This course also focuses on how to incorporate ITS strategies as part of the safety planning process, and provides real-world examples of solutions used to address safety challenges. The course is intended for ITS project managers, transportation operations, and safety professionals, including, but not limited to, planners, operators, designers, emergency management, and maintenance personnel.

At the conclusion of “Improving Highway Safety with ITS,” two Texas Department of Transportation (TxDOT) engineers will provide brief updates and lead Q&A discussions on two statewide initiatives that involve state and local public agencies and private companies: Transportation Systems Management and Operations (TSMO) by Marco Cameron; and the Texas Connected and Automated Vehicle Task Force updates by Jianming Ma.

The training is scheduled for 8:30 am to 5:00 pm on Wednesday, November 13, 2019. Coffee and pastries will be provided for the class starting at 8:00. There will be a 90-minute break for lunch on your own; there are several options in and nearby the Omni Mandalay.

Training Schedule

8:00 am – 8:30 am	Coffee and Pastries for Training Attendees
8:30 am – 11:30 am	“IMPROVING HIGHWAY SAFETY WITH ITS”
11:30 am – 1:00 pm	Lunch on your own (there are several options in and nearby the hotel)
1:00 pm – 2:30 pm	“IMPROVING HIGHWAY SAFETY WITH ITS”
2:45 pm – 4:00 pm	TSMO updates (Marco Cameron, TxDOT)
4:00 pm – 5:00 pm	Texas Connected and Automated Vehicle Task Force updates (Jianming Ma, TxDOT)

Registration Information

Participant or Speaker
Includes the ability to register for the Wednesday training and the Topgolf event (and up to 2 guests) as an addition to your conference registration.
Exhibitor
Includes the ability to register for the Wednesday training and the Topgolf event (and up to 2 guests) as an addition to your conference registration.
Sponsor Only
Sponsorship does NOT include conference registration.

Note:

Early registration is available until Friday, October 11, 2019 at 5:00 p.m. CST.
Online registration is available until Monday, October 28, 2019 at 5:00 pm CST.
After October 28, 2019 at 5:00 pm CST, registration will be available on-site during the annual meeting.

Please make check or money order (U.S. currency drawn on a U.S. bank) payable to TTI-ITS19. Event Management&Planning (EM&P) also accepts Visa, MasterCard, Discover and American Express credit cards. If paying by check or money order, you may register online and then mail your payment to EM&P. EM&P cannot invoice; therefore, payment of the conference registration fee must be received prior to admission to the conference.

For payment processing purposes, the vendor identification number for TTI EM&P is 37277277275000. The federal identification number is 74-2270624.

On-Site Registration

Conference registration will be available at the hotel immediately prior to the conference. An on-site registration fee of $400 for members and $550 for non-members will be in effect during that time. Check, money order, exact cash, and credit card payments will be accepted on-site.

On-site registration will be available at the Omni Mandalay Hotel starting at the following times:

8:30 am – 5:00 pm; Wednesday, November 13
7:30 am – 5:30 pm; Thursday, November 14
7:30 am – 12:00 noon; Friday, November 15

Cancellations

Only cancellations received in writing by EM&P ([email protected]) by 5:00 pm, October 14, 2019 will be refunded, less a $50 handling fee.

No refunds will be made after Monday, October 14, 2019.

Exhibitor Information

If you would like more information about exhibiting at this conference, please visit the exhibitor web page.

If you would like more information about sponsoring this conference, please visit the sponsor web page.

For More Information

Registration

Event Management & Planning
Texas A&M Transportation Institute
3135 TAMU
College Station, TX 77843-3135
ph. (979) 317-2222
[email protected]

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