Updated October 24, 2017 | complete program
|Friday, November 3 — Morning Schedule|
|7:30 a.m. – 8:30 a.m.||Registration, Meet and Greet, and Breakfast
(Omni Ballroom Foyer)
|8:30 a.m. – 9:00 a.m.||Welcome
Lauren Garduño, P.E., TxDOT Director of Project Planning and Development
|9:00 a.m. – 9:30 a.m.||Overview of PEPS/Procurement
Martin Rodin, PEPS Division Director
|9:30 a.m. – 9:45 a.m.||BREAK|
|9:45 a.m. – 11:15 a.m.||Panel Discussion on Construction Engineering Inspection
Moderator: Martin Rodin, PEPS Division Director
|11:15 a.m. – 11:30 a.m.||BREAK|
|11:30 a.m. – 1:00 p.m.||LUNCH with guest speaker
|1:00 p.m. – 1:30 p.m.||BREAK|
|Friday, November 3 — AFTERNOON SCHEDULE: TRACK A|
|Moderator: Jaime Vela, PEPS Central Service Center Manager
|1:30 p.m. – 2:30 p.m.||No Session|
|2:45 p.m. – 3:45 p.m.||Selection Processes and RFQ Question Development
Raul Ortega, PEPS Service Center for Divisions
Jessica Andrews, PEPS Fort Worth
(Ortega and Andrews presentation, 6.3MB)
This session will review each of the qualifications-based processes used in procuring PEPS contracts, including Accelerated, Streamlined, Comprehensive, and Federal. There will also be a discussion of best practices used in developing Request for Qualifications questions.
|4:00 p.m. – 5:00 p.m.||Invoicing
Tamika Griffin, PEPS Service Center for Divisions
(Griffin presentation, 2.6MB)
This session will walk through the invoice processes and procedures for various contract types.
|Friday, November 3 — AFTERNOON SCHEDULE: TRACK B|
|Moderator: Kori Rodriguez, PEPS Service Center for Divisions Manager
|1:30 p.m. – 2:30 p.m.||Screening
Joe McCarthy, PEPS Fort Worth
(McCarthy presentation, 2.0MB)
This session will cover the process PEPS uses to determine whether the Statements of Qualifications packages submitted by consultants have met the requirements posted in the Requests for Qualifications.
|2:45 p.m. – 3:45 p.m.||HUB/DBE
Carlos Balderas, HUB Program Director
Dave Tovar, Contract Compliance Section Director
(Balderas and Tovar presentation, 1.4MB)
This Historically Underutilized Business (HUB) and Disadvantaged Business Enterprise (DBE) session will cover the requirements and processes for promoting business opportunities with firms owned by minority, women, or disadvantaged individuals.
|4:00 p.m. – 5:00 p.m.||Administrative Qualifications and Precertification
Bruce Reed, PEPS Business Operations Center
Angie Yokie, PEPS Business Operations Center
(Reed and Gonzales presentation, 3.4MB)
This session will step through the requirements of the Administrative Qualifications and Precertification processes. Administrative Qualification is the process to verify that a firm has an indirect cost rate that meets department requirements. Precertification establishes the minimum technical qualifications to perform work under a standard work category.
|Friday, November 3 — AFTERNOON SCHEDULE: TRACK C|
|Moderator: Efrain Esparza, PEPS El Paso Service Center Manager
|1:30 p.m. – 2:30 p.m.||Debriefs
Gail Morea, PEPS Houston Service Center Manager
Norma Glasscock, PEPS Fort Worth Service Center Manager
(Morea and Glasscock presentation, 6.6MB)
This session will cover the PEPS process for providing individual and group debriefs, including the types of information provided to consultants to assist them in planning for future procurements.
|2:45 p.m. – 3:45 p.m.||WA Assignments
Lynn Daniel, PEPS Central
Chris Henry, PEPS Central
(Daniel and Henry presentation, 1.9MB)
This session will outline the processes utilized by the Central Service Center to issue work authorization assignments for indefinite deliverable contracts.
|4:00 p.m. – 5:00 p.m.||Procurement Planning
Martha Juch, PEPS Center of Excellence
Eddie Valtier, El Paso TP&D Director
(Juch and Valtier presentation, 2.1MB)
This session will walk through the collaborative process used between PEPS and the Districts and Divisions to identify contract needs and to develop an annual procurement plan.
|Friday, November 3 — AFTERNOON SCHEDULE: TRACK D|
|Moderator: Joe Jancuska, PEPS Dallas Service Center Manager
|1:30 p.m. – 2:30 p.m.||Level of Effort and Negotiations
Phil Howlett, PEPS San Antonio
Richard De La Cruz, TxDOT San Antonio
(Howlett and De La Cruz presentation, 7.8MB)
This session will cover the best practices and procedures for negotiating the level of effort, scope, schedule, and budget.
|2:45 p.m. – 3:45 p.m.||Negotiations (Rules of Engagement)
Dan Neal, PEPS Center of Excellence Manager
Steve Stagner, ACEC President
(Neal and Stagner presentation, 3.8MB)
This TxDOT and ACEC joint session will cover the rules of the road in negotiations, including the expected process and acceptable/unacceptable practices of both sides in the negotiations process.
|4:00 p.m. – 5:00 p.m.||Prime Provider Evaluations
Thuy Luong, PEPS Center of Excellence
(Luong presentation, 5.3MB)
This session will cover the purpose of the evaluation, how evaluation scores are used in the selection process, what to do if the firm or the project manager does not have evaluations on file, and the changes to the prime provider evaluation process.