Program

Lucio Vasquez, P.E., PEPS Deputy Division Director
Martin Rodin, P.E., PEPS Division Director
Brian Barth, P.E., Director of Project Planning & Development
(Vasquez, Rodin and Barth presentation, 7.5MB)

Randy Hopmann, P.E., Director of District Operations

CONCURRENT BREAKOUT SESSIONS

UNDERSTANDING THE FEDERAL PROCUREMENT PROCESS
(Conference Room 301)

Moderator: Norma Glasscock, P.E., PEPS Fort Worth Service Center Manager

Topics included in this session’s discussion are: changes in the federal process to eliminate Statements of Qualification; component of a Request for Proposal; what to expect in interviews; and best practices for submitting proposals for the federal process.

Martha Juch, P.E., CFM, D.WRE, PEPS Continuous Improvement Project Manager
(Juch presentation, 1.9MB)

NEGOTIATIONS – RATES AND LEVEL OF EFFORT
(Amphitheater 204)

Moderator: Lucio Vasquez, P.E., PEPS Deputy Division Director

This session will cover the best practices and procedures for negotiating the level of effort, scope, schedule, and budget for specific deliverable contracts, and the challenges associated with negotiating multiple indefinite deliverable contracts.

Phil Howlett, P.E., Procurement Engineer, PEPS – San Antonio Service Center
Shirin Helmi, P.E., PMP, CFM, Procurement Engineer – PEPS Central Service Center
(Howlett and Helmi presentation, 4.7MB)

CONTRACT SERVICES UPDATES
(Salon C)

Moderator: Larry Wenger, P.E., PEPS San Antonio Service Center Manager

This session will cover the latest updates on contract-related policies and procedures from our Contract Services Division.

Kenneth Stewart, Contract Services Division Director
(Stewart presentation, 2.8MB)

CONCURRENT BREAKOUT SESSIONS

HISTORICALLY UNDERUTILIZED BUSINESS AND DISADVANTAGED BUSINESS ENTERPRISE (HUB/DBE) ISSUES
(Conference Room 301)

Moderator: Norma Glasscock, P.E., PEPS Fort Worth Service Center Manager

This session will cover the requirements and processes for promoting business opportunities with firms owned by minority, women, or disadvantaged individuals.

Martha Arnold, Project Specialist, Civil Rights DBE Statewide Outreach & Reporting
Teresita Alvarado, Project Specialist, Civil Rights HUB Statewide Outreach & Reporting
(Arnold and Alvarado presentation, 1.2MB)

CONSULTANT SELECTION TEAM (CST) SCORING AND HOW SELECTION TEAMS ARE FORMED
(Amphitheater 204)

Moderator: Lucio Vasquez, P.E., PEPS Deputy Division Director

This session will cover how members of a consultant selection team are selected, and the procedures for scoring the consultant solicitation responses.

Raul Ortega, P.E., Procurement Engineer – PEPS Central Service Center
(Ortega presentation, 1.5MB)

ADMINISTRATIVE QUALIFICATIONS REQUIREMENTS AND PROCESSES
(Salon C)

Moderator: Larry Wenger, P.E., PEPS San Antonio Service Center Manager

This session will walk through what constitutes a complete overhead audit package. It will also include discussion of when an indirect cost rate is applied.

Roy Gonzales, PEPS Business Operations Manager
Bruce Reed, RM, CRMA, Administrative Qualifications Analyst
(Gonzales and Reed presentation, 3.7MB)

CONCURRENT BREAKOUT SESSIONS

CONDUCTING PRIME PROVIDER EVALUATIONS
(Conference Room 301)

Moderator: Joseph “Joe” S. Jancuska, P.E., CFM, PEPS Dallas Service Center Manager

The new format for completing and approving Prime Provider Evaluations through PS-CAMS will be outlined during this session. It will also include discussion of the necessary courageous conversations associated with completing evaluations.

Dan M. Neal II, P.E., P.G., PEPS Center of Excellence Section Director
Travis Campbell, P.E., Project Delivery Office Supervisor
(Neal and Campbell presentation, 2.3MB)

CONSTRUCTION ENGINEERING INSPECTION ISSUES
(Amphitheater 204)

Moderator: Gail Eileen Morea, P.E., PEPS Houston Service Center Manager

This session will include a discussion of best practices and unique challenges associated with construction engineering inspection projects.

Kori Rodriguez, P.E., PEPS Section Director of Service Center for Divisions
Gina E. Gallegos, P.E., Construction Division Director
(Rodriguez and Gallegos presentation, 1.5MB)

PRE-CERTIFICATION AND NON-LISTED WORK CATEGORIES
(Salon C)

Moderator: Charles K. Davidson, P.E., CTCM, PEPS Austin Service Center Manager

This session will cover the roll out of the new pre-certifications and include an update on the progress to date from the first procurement wave of Fiscal Year 2019.

Stacy James, P.E., PEPS Continuous Improvement Project Manager
(James presentation, 1.5MB)

CONCURRENT BREAKOUT SESSIONS

PRECLUSION – WHEN AND HOW PRECLUSION IS APPLIED
(Conference Room 301)

Moderator: Joseph “Joe” S. Jancuska, P.E., CFM, PEPS Dallas Service Center Manager

This session will include a general discussion on the policy moving forward regarding the preclusion of firms between the design and construction phases.

Dan M. Neal II, P.E., P.G., PEPS Center of Excellence Section Director
(Neal presentation, 3.8MB)

WORK AUTHORIZATION DEVELOPMENT
(Amphitheater 204)

Moderator: Gail Eileen Morea, P.E., PEPS Houston Service Center Manager

This session will include discussions on the 50-day work authorization metric, what PEPS has accomplished this year, and PEPS’ goals moving forward.

Jaime Vela, P.E., PEPS Central Service Center Manager
(Vela presentation, 1.9MB)

INVOICING – AN UPDATE ON INVOICING AND THE NEW PEPS INVOICE CENTER
(Salon C)

Moderator: Charles K. Davidson, P.E., CTCM, PEPS Austin Service Center Manager

This session will cover the invoicing processes and procedures for various contract types as well as an overview of the issues and challenges associated with the roll out of the new Invoice Center in PEPS.

Tira Dobrozensky, CTCM, PEPS Invoice Center Manager
(Dobrozensky presentation, 2.6MB)

James M. Bass, TxDOT Executive Director

Martin L. Rodin, P.E., PEPS Division Director
(Rodin presentation, 2.6MB)