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Texas A&M Transportation Institute

Event Management & Planning

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43rd Annual Texas Aviation Conference

On This Page

  • Registration Fees & Payment Information
  • Exhibitor Registration
  • Special Activities
  • Hotel Reservations
  • Parking
  • For More Information

May 5–8, 2025

Embassy Suites by Hilton Denton Convention Center
3100 Town Center Trail
Denton, Texas 76201

Sponsored by the Texas Department of Transportation

Registration Fees & Payment Information

Pre-registration is recommended; this would help us in planning and preparing a better conference. If you pre-register, your name-tag and program packet will be ready when you arrive at the hotel. The fee is $450 until 5:00 p.m. CST, April 7, 2025. A late fee of $100 will be applied after that time.

TxDOT employees are exempt from the registration fee but must register in advance for the conference.

Participant Type Regular Late/On-Site
By April 7, 2025, at 5:00 p.m. (CST) April 7 (after 5:00 p.m.) – May 8, 2025
TxDOT EXEMPT EXEMPT
Others $450 $550

NOTE: Online registration will be available until 5:00 p.m. CST, April 18, 2025. After this date, please plan to register on-site at the Embassy Suites by Hilton Denton Convention Center.

TTI Event Management & Planning (EM&P) cannot invoice. The conference is a credit card only event. No checks will be accepted when registering online or onsite.

For payment processing purposes, the vendor identification number for TTI-EM&P is 37277277275000. The federal identification number is 74-2270624.

EM&P accepts Visa, MasterCard, Discover and American Express credit cards.

Online Registration

To register for this conference, use the online registration form. Online registration closes on April 18, 2025, at 5:00 p.m. (CST).

Cancellation

A $50 handling fee will apply to all cancellations received in writing by EM&P by 5:00 p.m. (CST), April 4, 2025. No refunds processed after this date.

Exhibitor Registration

If you would like more information about exhibiting at this conference, please visit the exhibitor web page.

Special Activities

Golf Tournament

The Texas Airports Council 2025 Golf Tournament registration is now open. Please feel free to spread the word and invite others to register and join. All proceeds from the tournament will go to support the TAC Scholarship and Professional Development Program.

Monday, May 5, 2025
9:00 a.m. Shotgun Start / Four Person Scramble

Lake Park Golf Course
6 Lake Park Road
Lewisville, TX 75057

First Time Attendee Orientation

If you are attending for the first time, traveling solo, or want the chance to meet other attendees before the big reception starts, we urge you to attend the First Time Attendee Orientation. Attending a conference for the first time can be a bit overwhelming, we are hoping this “orientation” can give an opportunity for attendees to meet friendly faces before the conference begins. This is an informal meet up on Wednesday evening before the opening reception in the exhibit hall.

Get-Acquainted Reception

A get acquainted reception is planned for Monday evening from 5:00 p.m.–7:30 p.m. The reception will be in the Exhibit Area at the Embassy Suites by Hilton Denton Convention Center with hors d’oeuvres.

Hotel Reservations

Accommodations have been arranged at the Embassy Suites by Hilton Denton Convention Center located at 3100 Town Center Trail, Denton, Texas, 76201. All hotel reservations must be received by Monday, April 7, at 5:00 p.m. (CST), or before the room block is sold out. Reservations received after this date will be accepted on a space-available basis at the prevailing rate of the hotel.

Please note that all TxDOT employees will need to pay for their rooms upon arrival. Reservations for Embassy Suites by Hilton Denton Convention Center at our guaranteed rates are not available through Hotel Engine.

You may make your reservations online. Be sure to select the reservation link that applies to you:

  • Non-Government Employee Group Rate
  • TxDOT/Government Employee (Per Diem Rate)
    You must provide State/Government ID upon hotel check in.

You may also contact the hotel directly for reservations at (940) 243-3799. Be sure to specify that you are with the “Texas Aviation Conference.”

Parking

  • Self parking: complimentary

For More Information

Program Information

Becky Vick
Texas Department of Transportation
ph. (512) 416-4504 · toll-free (800) 68-PILOT
[email protected]

Registration and Exhibitor Information

Event Management & Planning
Texas A&M Transportation Institute
3135 TAMU
College Station, TX 77843-3135
ph. (979) 317-2222
[email protected]

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43rd Annual Texas Aviation Conference

  • General Information
  • Program
  • Online Registration
  • Exhibitor Information
  • Special Activities
  • Conference Contact Information