Teens in the Driver Seat – TDS Summit 2019 – Event Management & Planning

December 7–9, 2019

Embassy Suites by Hilton
1001 E. McCarty Lane
San Marcos, Texas 78666

Car crashes are the #1 killer of youth in America. The Teens in the Driver Seat® – TDS Summit will showcase student leaders bringing awareness about this problem to their peers, their families and their community. Come learn more about this epidemic and the latest innovative solutions to combat it. Activities will be available for teens, teachers, school administrators, families, law enforcement, safety practitioners, industry and more.

Highlighted at the Summit will be the Teens in the Driver Seat® (TDS) program — available to high schools and junior high schools across the United States — part of TTI’s Youth Transportation Safety Program. TDS has over 16 years of experience as a peer-to-peer education and outreach program that has now been active in over 1,460 unique high schools and junior high schools across Texas, Georgia, Nebraska, Colorado, California and 33 other states. Come meet our Teen Advisory Board members along with award-winning TDS Teams and learn how our youth are taking a leadership role in helping stop the #1 killer of teens in the United States.

Program Information

Our tentative program is available online.

Event Attire

Event attire is business casual. If available, Teens in the Driver Seat® shirts are encouraged.

Official Language

English

Registration Information

The single conference registration fee includes 1 t-shirt and admission to all sessions, two breakfasts, one luncheon, one brunch and breaks.

NOTE: Only registrations received by October 18, 2019 will be guaranteed the size requested on the registration form. Register early to ensure you get the correct size shirt!

Event Registration Fees

Schools

(Students, Teachers and Administrators for High School or Junior High School)

$80 – Early Bird registration fee (thru September 30, 2019)
$90 – Regular registration fee (October 1, 2019 thru October 18, 2019)
$100 – Late registration fee (October 19, 2019 thru November 14, 2019)
$30 – Awards brunch only on December 9 (available for “schools” only)

Professionals/Others

$95 – Early Bird registration fee (thru September 30, 2019)
$110 – Regular registration fee (October 1, 2019 thru October 18, 2019)
$125 – Late registration fee (October 19, 2019 thru November 14, 2019)

Exhibitors

For more information about purchasing a booth at the TDS Summit, please visit the exhibitor web page.

$115 – Regular registration fee (thru September 30, 2019)
$135 – Late registration fee (October 1, 2019 thru November 14, 2019)

Speakers

$0 – Complimentary

Online Registration

To register for this conference, use our online registration form. Each individual that plans to attend must complete the registration form. A group registration on one form is not allowed. Online registration closes Thursday, November 14, 2019 at 5:00 p.m. (CST). After this date, please plan to register on-site at the Embassy Suites Hotel during the on-site registration hours.

Payment Information

Visa, MasterCard, American Express and Discover credit cards are accepted online.

Checks or money orders (U.S. currency drawn on a U.S. bank) payable to TTI-TDS19 can be mailed to:

Event Management & Planning
Texas A&M Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135

Online registration is required by the deadline in order to honor the early registration fee rate.

Event Management & Planning (EM&P) cannot invoice; therefore, payment of the conference registration fee must be received prior to admission to the conference.

PLEASE PRINT OUT YOUR REGISTRATION CONFIRMATION SCREEN (THAT APPEARS IMMEDIATELY AFTER YOU REGISTER) TO USE AS AN INVOICE FOR CHECK PROCESSING.

For payment processing purposes, the vendor identification number for TTI EM&P is 37277277275000. The federal identification number is 74-2270624.

Cancellation/Refunds

If you need to cancel your registration, please contact EM&P by 5:00 p.m. CST on Friday, November 8, 2019. After November 8, 2019, no refunds will be made. However, you may substitute someone in your place if you are unable to attend. There will be $25 processing fee to cover the cancellation costs.

Registration/Information Desk

The registration/information desk will be open at the San Marcos Embassy Suites Hotel during the following times:

Saturday, December 7, 2019
1:30 p.m. – 5:30 p.m. (CST)
Sunday, December 8, 2019
8:30 a.m. – 4:30 p.m. (CST)
Monday, December 9, 2019
8:30 a.m. – 11:15 a.m. (CST)

Hotel Information

Hotel Reservations

Accommodations have been arranged at the Embassy Suites by HILTON Hotel in San Marcos, Texas. Attendees are responsible for making their own arrangements and paying for their own room and related travel costs.

A limited number of rooms are on hold for a discounted $94 rate for the evenings of Saturday, December 7, 2019 and Sunday, December 8, 2019. Please call and make your reservation as soon as possible. This discounted rate is also available 2 days pre and/or 2 days post of the meeting dates, based on availability. An individual’s deposit is refundable if the hotel receives notice of cancellation at least 72 hours prior to scheduled arrival.

To reserve a room, individuals should call the San Marcos Embassy Suites Hotel at (512) 392-6450 by Friday, November 15, 2019, assuming rooms are still available. Please refer to the group name “Teens in the Driver Seat (TDS) Summit” when making your reservation. Reservations for this event received after this date will be accepted on a space available and rate available basis. You may also make your reservation online.

All reservations will be required to be guaranteed for late arrival with a credit card, that includes a deposit equal to the room rate and tax for the night of each reservation. Upon check-in, each guest will be required to present a valid credit card, on which an amount sufficient pre-authorization can be obtained to cover the room and tax charges for the length of the guest’s stay, plus the Agreed use of the Hotel’s ancillary services, and we require each guest’s home/business address and e-mail address.

NOTE: Every room is a two-room suite!

Check-in time is 4:00 p.m. CST.
Check-out time is 12:00 p.m. CST.

Your hotel reservation includes:

Complimentary guest room Wi-Fi
Complimentary self-parking
Complimentary made-to-order breakfast in the atrium
Complimentary appetizers and beverages at the nightly Evening Reception in the atrium

Parking

Complimentary self-parking is available at the San Marcos Embassy Suites Hotel.

Directions

The San Marcos Embassy Suites Hotel is located off of IH-35. The City of San Marcos is located 30 miles south of Austin, 47 miles north of San Antonio, 165 miles west of Houston and 202 miles northeast of Laredo.

From Austin, Texas: Take IH-35 South toward San Marcos, Texas. Exit at the McCarty Lane Exit (Exit 201). Take a left on McCarty Lane.

From San Antonio, Texas: Take IH-35 North toward San Marcos, Texas. Exit at the McCarty Lane Exit (Exit 201). Take a right on McCarty Lane.

From Houston, Texas: Take IH-10 West to U.S. 183 North to SR-80. Take I-35 South to McCarty Lane Exit.

Additional directions can be found online.

Teens in the Driver Seat Program

For more details about the TDS Summit 2019, please visit: t-driver.com/tdssummit/. To learn more about the Teens in the Driver Seat program or our other youth-focused programs, or to engage your school or community in this program, please visit y-driver.com. If you would like to support the year-round life-saving efforts of TDS, its Junior High or College program, please consider donating at https://www.t-driver.com/donate/

City Information

For more information about the city of San Marcos, Texas, visit http://www.toursanmarcos.com/visitor-information/index.html.

For More Information

Program Contents

Russell Henk
Texas A&M Transportation Institute
ph. (210) 979-9411
[email protected]

Sponsorship Information

Rubi Mares
Texas A&M Transportation Institute
ph. (210) 321-1211
[email protected]

Registration & Exhibit Information

Event Management & Planning
Texas A&M Transportation Institute
Texas A&M University System
3135 TAMU
College Station, TX 77843-3135
ph. (979) 317-2222
[email protected]

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