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April 7–9, 2020
Moody Gardens HotelSeven Hope Boulevard
Galveston, Texas 77554
The Texas Aviation Conference is being postponed. We are working with the venue to set a new date. We will be in touch with each registered participant once a new date is in place. You will have the opportunity to transfer your registration to the new date. If you are not able to attend on the new date, your registration fee will be refunded.
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Sponsored by the Texas Department of Transportation
Call for Nominations
At the Texas Aviation Conference held each spring, the Texas Department of Transportation’s Aviation Division presents four customer service awards. Award nominations for the 2020 Texas Aviation Conference at Moody Gardens Hotel in Galveston, Texas; are requested for the following categories:
- Most Improved General Aviation Airport
- General Aviation Airport of the Year
- General Aviation Airport Manager of the Year
- Reliever Airport of the Year or Reliever Airport Manager of the Year
Nominations accepted until November 15, 2019. Please go to the Call for Nominations page for more information.
Registration Fees & Payment Information
Pre-registration recommended; this would help us in planning and preparing a better conference. If you pre-register, your name-tag and program packet will be ready when you arrive at the hotel. The fee is $200 until 5:00 p.m. CST, February 25, 2020. A late fee of $75 applied after that time.
TxDOT employees are exempt from the registration fee but must register in advance for the conference.
| Participant Type | Regular | Late/On-site |
|---|---|---|
| By February 25, 2020 at 5:00 p.m. (CST) |
After 5:00 p.m. (CST), February 25 – April 9, 2020 |
|
| TxDOT | EXEMPT | EXEMPT |
| Others | $200 | $275 |
NOTE: Online registration will be available until 5:00 p.m. CST, March 24, 2020. After this date, please plan to register on-site at the Moody Gardens Hotel.
You are encouraged to register online. Please make check or money orders (U.S. currency drawn on a U.S. bank) payable to TTI-Avtn2020. Event Management & Planning (EM&P) also accepts Visa, MasterCard, Discover and American Express credit cards. If paying by check or money order, you may register online and then mail your payment to EM&P. EM&P cannot invoice; therefore, payment of the conference registration fee must be received prior to admission to the conference. NO PURCHASE ORDERS ACCEPTED.
For payment processing purposes, the vendor identification number for TTI-EM&P is 37277277275000. The federal identification number is 74-2270624.
The registration fee covers conference handouts, break refreshments, Tuesday and Wednesday evening activities, including the awards banquet.
Cancellation
A $50 handling fee will apply to all cancellations received in writing by EM&P by 5:00 p.m. CST by February 25, 2020. No refunds processed after this date.
Exhibitor Registration
If you would like more information about exhibiting at this conference, please visit the exhibitor web page.
Special Activities
Top Golf
21401 Gulf FreewayWebster, Texas 77594
Get ready for Top Golf, Tuesday, April 7, 2020. This year we will be at Top Golf in Webster. The fee to participate is $65 for early registration through 5:00 p.m., March 9, 2020 and $85 for regular registration after that time.
No on-site registration will be available.
| 11:45 a.m. | Pre-registration |
| 12:00 p.m. | Registration and Warm up |
| 2:45 p.m. | Awards |
| 3:00 p.m. | Event Concludes |
Get-Acquainted Reception
A get acquainted reception is planned for Tuesday evening from 5:30 p.m. – 7:30 p.m. The reception will be in the Exhibit Area at the Moody Gardens Hotel with hors d’oeuvres.
Awards Banquet
Plan to join us on Wednesday evening for the Awards Banquet. All registered participants are encouraged to attend. Guest tickets are also available for $50. You can purchase guest tickets online when registering for the conference.
To make a nomination for one of four customer service awards presented at the banquet, view the Call for Nominations page. Nominations accepted until November 15, 2019.
Hotel Reservations
The Moody Gardens Hotel is holding a block of rooms for our use at a group rate of $158. We encourage everyone who needs a sleeping room, at the group rate, to make a reservation immediately. You may make your reservation online.
Please note, to receive the state/federal per diem rate, please call (888) 388-8484 and ask reservations for the “38th Annual Texas Aviation Conference.” Your state/federal identification is needed when checking in.
We anticipate the rooms will be booked quickly. Make reservations by 5:00 p.m. on March 15, 2020 to receive the discounted rates. After this date, rooms may be available at a higher rate.
For more information about the hotel, go to the Moody Gardens Hotel & Spa and Conference Center website.
Parking
- Self parking: complimentary
- Valet: $20.00/night, unlimited in and out privileges
For More Information
Program Information
Becky VickTexas Department of Transportation
ph. (512) 416-4504 · toll-free (800) 68-PILOT
[email protected]
Registration and Exhibitor Information
Event Management & PlanningTexas A&M Transportation Institute
3135 TAMU
College Station, TX 77843-3135
ph. (979) 317-2222
[email protected]