38th Annual Texas Aviation Conference

August 17–19, 2020

Moody Gardens Hotel
Seven Hope Boulevard
Galveston, Texas 77554

Sponsored by the Texas Department of Transportation

Call for Nominations

At the Texas Aviation Conference held each spring, the Texas Department of Transportation’s Aviation Division presents four customer service awards. Award nominations for the 2020 Texas Aviation Conference at Moody Gardens Hotel in Galveston, Texas; are requested for the following categories:

• Most Improved General Aviation Airport
• General Aviation Airport of the Year
• General Aviation Airport Manager of the Year
• Reliever Airport of the Year or Reliever Airport Manager of the Year

Nominations accepted until November 15, 2019. Please go to the Call for Nominations page for more information.

Registration Fees & Payment Information

Pre-registration recommended; this would help us in planning and preparing a better conference. If you pre-register, your name-tag and program packet will be ready when you arrive at the hotel. The fee is $200 until 5:00 p.m. CST, February 25, 2020. A late fee of $75 applied after that time.

TxDOT employees are exempt from the registration fee but must register in advance for the conference.

Participant Type	Regular	Late/On-site
	By February 25, 2020 at 5:00 p.m. (CST)	After 5:00 p.m. (CST), February 25 – July 24, 2020
TxDOT	EXEMPT	EXEMPT
Others	$200	$275

NOTE: Online registration will be available until 5:00 p.m. CST, July 24, 2020. After this date, please plan to register on-site at the Moody Gardens Hotel.

You are encouraged to register online. Please make check or money orders (U.S. currency drawn on a U.S. bank) payable to TTI-Avtn2020. Event Management & Planning (EM&P) also accepts Visa, MasterCard, Discover and American Express credit cards. If paying by check or money order, you may register online and then mail your payment to EM&P. EM&P cannot invoice; therefore, payment of the conference registration fee must be received prior to admission to the conference. NO PURCHASE ORDERS ACCEPTED.

For payment processing purposes, the vendor identification number for TTI-EM&P is 37277277275000. The federal identification number is 74-2270624.

The registration fee covers conference handouts, break refreshments, Tuesday and Wednesday evening activities, including the awards banquet.

Cancellation

A $50 handling fee will apply to all cancellations received in writing by EM&P by 5:00 p.m. CST by July 7, 2020. No refunds processed after this date.

Exhibitor Registration

If you would like more information about exhibiting at this conference, please visit the exhibitor web page.

Special Activities

Top Golf

21401 Gulf Freeway
Webster, Texas 77594

Get ready for Top Golf, Monday, August 17, 2020. This year we will be at Top Golf in Webster. The fee to participate is $65 for early registration through 5:00 p.m., March 9, 2020 and $85 for regular registration after that time.

No on-site registration will be available.

11:45 a.m.	Pre-registration
12:00 p.m.	Registration and Warm up
2:45 p.m.	Awards
3:00 p.m.	Event Concludes

Get-Acquainted Reception

A get acquainted reception is planned for Monday evening from 5:30 p.m. – 7:30 p.m. The reception will be in the Exhibit Area at the Moody Gardens Hotel with hors d’oeuvres.

Awards Banquet

Plan to join us on Tuesday evening for the Awards Banquet. All registered participants are encouraged to attend. Guest tickets are also available for $50. You can purchase guest tickets online when registering for the conference.

To make a nomination for one of four customer service awards presented at the banquet, view the Call for Nominations page. Nominations accepted until November 15, 2019.

Hotel Reservations

The Moody Gardens Hotel is holding a block of rooms for our use at a group rate of $159. We encourage everyone who needs a sleeping room, at the group rate, to make a reservation immediately. You may make your reservation online.

Please note, to receive the state/federal per diem rate, please call (409) 683-1299 and ask reservations for the “38th Annual Texas Aviation Conference.” Your state/federal identification is needed when checking in.

We anticipate the rooms will be booked quickly. Make reservations by 5:00 p.m. on July 25, 2020 to receive the discounted rates. After this date, rooms may be available at a higher rate.

For more information about the hotel, go to the Moody Gardens Hotel & Spa and Conference Center website.

Parking

• Self parking: complimentary
• Valet: $20.00/night, unlimited in and out privileges

For More Information

Program Information

Becky Vick
Texas Department of Transportation
ph. (512) 416-4504 · toll-free (800) 68-PILOT
[email protected]

Registration and Exhibitor Information

Event Management & Planning
Texas A&M Transportation Institute
3135 TAMU
College Station, TX 77843-3135
ph. (979) 317-2222
[email protected]